How To Boost your Productivity with Weekly Planning

tablet on desk

How many times have you said to yourself: “I need to organize my calendar for this week” and then proceed to have a chaotic week? Weekly planning is one of those things everyone needs to do for a better life and nobody does.

And, if you DO plan your week, you fail to stick to the plan.

Regardless, weekly planning is still necessary nowadays, that is, if you want to feel in control of your life and achieve something else besides going to work.

So, even if you´ve tried before, and failed at it, I am telling you now: YOU NEED TO PLAN YOUR WEEK ahead of time.

There are countless reasons and benefits why you should be weekly planning. In this post, you’ll be able to learn some of them.

Weekly Planning: How to Finally Master the Art of Scheduling Your Week


Weekly Planning

What are the benefits of weekly planning?

1. Become more productive

Yes, weekly planning takes time. Nonetheless, you would only need to sacrifice 30 to 40 minutes of your Sunday for the sake of a productive week.

In exchange, by scheduling your priorities and goals, you’ll be more likely to achieve them. Also, scheduling activities like hobbies, classes, and exercise will help you to invest your time in something else besides watching TV or being on social media during your free time.

2. Reduces your anxiety

Do you have anxiety? Are there too many thoughts in your head?

Whenever you are going crazy with all the upcoming tasks, start by doing a brain dump.  

Schedule the tasks and deadlines on that brain dump. By doing this, you are emptying your mind and organizing your thoughts in a way that will help you work on your goals.

Leaving your schedule to randomness increases uncertainty whereas planning it out helps you feel in control and therefore, less anxious about what’s to come.


3. Work on your priorities

We’ve talked about priorities before and about how you need to schedule them in order to achieve anything.

It is difficult to schedule your priorities in your week if you don’t, well, ahamschedule your week.

Sitting down to plan your week will give you a good view of your available time slots. Next, you can schedule small activities that represent a priority in your life in those spaces.  A priority can be anything from exercising to learning a new skill.

Weekly Planning

4. Save money and make more money

Becoming rich by planning your week? Well, I might not put it that way. But, weekly planning can save you a lot of money. How? Well, imagine a typical Monday.

You arrived home and noticed you don’t have enough groceries to make a proper meal, so you decide to go to the supermarket. Yet, after you get out of the supermarket, you are already too hungry and decide to buy prepared food.

See? If you plan out your week and your meals beforehand, you would have bought your groceries during your free time on the weekend with a full belly.

Also, you could win some extra bucks by having a side hustle in your free time. TV watching doesn’t put money in your pocket, right?

How to plan your week?

So, you already know some of the benefits of planning your week, let’s get into how to successfully plan your week.

1. Pick a day to plan your week

Although many people prefer Sundays to plan the rest of their week, you can pick whatever day works for you. But don’t worry, you won’t be needing the whole day.

Just 30 to 60 minutes will do the trick. The important thing is to set a day and to stick to it until you create a habit.

If you need to change your day later, that’s ok too.

weekly planning on paper

2. Go check your goals

Is this even surprising?

Of course, you would have to check your goals to do your weekly planning!

If you are reading about weekly planning, you’re probably trying to find the time to achieve something new.  The right place to start is by revising your goals.

Explore your goals. Ask yourself what you want and when you want it. Later, break those goals into small doable tasks.

3. Make your to-do list

The main foundation for your weekly schedule is the famous to-do list.

To-do lists can seem like an outdated and bothersome way to organize yourself. Well, they work and they’ve been around for a loooong time. So why should we stop doing them?

Get your phone or a pencil and a paper if you want to keep it classic, and write down everything you have to do during your week.

And I mean EVERYTHING, from your common activities to anything new. Make sure to include those small doable tasks we talked about previously.

You can include things like grocery shopping, writing a report for the boss, taking the kids to soccer, writing a new blogpost, 30 minutes of English studying, reading, calling your grandfather, exercising, and basically…

You get the idea.

4. Prioritize

If you’ve already written EVERYTHING on your to-do list, you’ve probably noticed there is a lot to do.

Now, read that again and take a moment to see what things are urgent or more important. Now notice the ones that can wait.

You can use The Eisenhower Grid, to organize your tasks in order of importance, urgency, and compare them side by side. Those things that aren’t either important or urgent can wait for whenever you have spare time to do them.

If you don’t find The Eisenhower Grid useful for your weekly planning, you can try other methods to set priorities like the Relative Prioritization method or the Most Important Task method.

This article describes different methods that you can use to prioritize.

Remember, include in your week’s plan only those things that are “worth your time” and that contribute in a way or another to your life.

5. Set weekly goals

No, you are not seeing double. I know I already mentioned reviewing your goals.

Yet, if you have a long-term goal like becoming fluent in a language in six months, it is hard to visualize how that affects your planning in the short term.

So, you must break down your long-term goals into monthly and weekly goals. If your goal is to become fluent in Italian in six months, then you must schedule Italian lessons and practices in every week’s calendar for six months.

glasses and calendar

6. Baby steps matter

When it comes to scheduling, nothing is “too small” or “too unimportant” to include in your schedule, as long as it represents a step in the ladder of success.

Let’s say you want to start a blog. While you’re planning your week and making your schedule, you might want to schedule some time for reading about blogging. Will you be opening a blog that week? No. But, you are scheduling the first step in your blogging career.

7. Schedule

Finally, scheduling! Time for some action. Crack your knuckles and get down to it.

Your weekly planning up to this point might have felt messy and maybe pointless, but this is the step in which the magic happens.

Now, you need to create your schedule. This schedule should include your to-do’s, your regular activities, and your priorities.

Here are some basic concepts you should always remember when you are making your schedule:

Time – blocking

It doesn’t matter if you use a paper or a digital calendar for scheduling. You should always time-block. Why? If you don’t use time-blocking, then you are already setting up for failure.

Let me illustrate that for you.

It is Thursday night. You already have plans. However, that friend, you know, the one that always makes an invitation at the last minute, wants to go to the movies on Friday. You accept his invitation because there is nothing written on your calendar.

Later, when you remember what you had to do, you’ll either have to cancel with him or you will delay your own priorities to another day.

Time-blocking your calendar will also keep you from wanting to multitask, which usually is a synonym for “not finishing any task at all”.

Meal plan

Meal planning is often disregarded when it comes to weekly planning. The truth is meal planning can save you TONS of time.

Instead of just standing in your kitchen for five minutes wondering what to cook for dinner, the meat could be already unfrozen and seasoned, and every ingredient could be gathered on the kitchen counter.

And of course, you wouldn’t have to go rushing to the supermarket, because you already would have your groceries according to the week’s menu.

To doList

Schedule around priorities

I’ve said it before, I’ll say it again: you can’t fit your priorities in an already packed schedule. You must organize your schedule around your priorities. Dedicate your precious time to what matters the most.

Leave some room for flexibility

Alright, this might sound contradictory. However, you must understand that weekly planning is all about balance.

Another thing you must accept? Things won’t always go your way.

What I mean by this is that even when you make plans, life happens. Therefore, when you schedule your week, you should think about the things that might affect your plans.

For example, if you have a meeting with friends on Friday night, you might want to leave the rest of the night’s schedule free.

Why? Because it is highly possible that the meeting gets extended. That way, you won’t be frustrated by any delayed task awaiting you.

Learn to say no

This is your most important weekly planning lesson of the day, and probably the most difficult to apply.

Sometimes you will have to say NO.

Many events, invitations, and distractions will come your way, but if it isn’t important, if it doesn’t help you grow,  then you have to say no.

Each case is different. This doesn’t mean you will always have to say no. Just be aware that your time is gold. Your priorities represent what’s important to you, and something unimportant shouldn’t take time from them (unless you want it that way, of course).

weekly planning

8. Review

Reviewing is a vital part of weekly planning because it will let you see what works for you and what doesn’t.

When you are planning your week you should review your previous week to see what was left undone, what plans worked, and what you want to continue. That way you can always custom your schedule to your needs.

Also, it is always good to review your plans mid-week, just to check that everything is smooth and running and to remind yourself of what is coming next.

Weekly planning is a basic life-skill

I could keep talking about why you should give weekly planning a try. The benefits definitely outweigh the time you will dedicate to the actual planning.

You should see weekly planning as investing time in yourself.

So, to summarize, to plan your week like a boss you should set a time to do the plan and include your goals in your schedule. After, you have to make a to-do list and prioritize what’s important. Finally, you need to schedule around your goals and priorities.

Remember, it can be hard to stick to your schedule the first time, but as the old saying goes, it takes practice to achieve perfection. As you continue to plan, you will master time scheduling and you’ll make the most of your week.

Now tell me, how is your weekly planning process? 

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